Distributor integration: stop typing in invoices
Typing every distributor invoice into stock line by line takes time and invites mistakes. If your distributor is connected through the Baktam Supplier API, you enter your account number with them once; after they confirm, their invoices arrive as purchase invoices, products are matched and stock is booked in.
Account number
Invoice arrives
Stock goes in
Order
What is it for?
In the workshop
In the evening you type distributor invoices into stock line by line.
With Baktam
Invoices from a connected distributor arrive as purchase invoices; products are matched and stock goes in.
In the workshop
You phone the distributor to find out whether they have a part.
With Baktam
If the distributor sends its catalog, its stock and your price appear on the work order's parts needed list.
In the workshop
Orders are placed by phone and nobody remembers what was asked for.
With Baktam
You order from Baktam; it lands in the distributor's system and the status updates in your panel.
How does it work?
- 1
Enter your account number
In Settings > Suppliers, choose the distributor and enter your customer account number with them.
- 2
The distributor confirms
The distributor checks the number in its own system and confirms the connection; it is added to your business partners as a supplier.
- 3
Invoices and catalog flow in
Its invoices go into your stock; if the catalog is on, stock and price show on the work order.
- 4
Place orders
Order from the parts needed list or from supplier orders, and follow the status.
Who uses it?
Workshop owner
Sets up the connection and manages which distributors the business works with.
Manager / workshop lead
Checks incoming invoices and places orders.
This feature is part of Baktam, the garage management software that keeps the whole workshop in one place.
Frequently asked questions
Is my distributor connected?
Settings > Suppliers lists the distributors you can connect to. If yours is not there, you can pass our Supplier API documentation to their IT team or get in touch with us.
Are all flows available with every distributor?
No. Invoices, catalog (stock and price) and orders are switched on separately for each distributor, depending on what it supports.
Can I disconnect?
Yes. You can cancel the connection at any time; invoices and stock movements already received stay on record.
Related features
Stock & products
Find parts by barcode, let job cards take stock out automatically, and get an alert when a part runs low.
Parts procurement
One request goes to several suppliers; compare quotes side by side, pick the cheapest, and the account updates itself.
Parts needed list
The technician lists the parts needed; Baktam shows whether they are in stock or at a supplier, and at what price.
One click is all it takes to try everything.
14 days free, no card needed. Set up in 5 minutes, learned in half a day.