Parts procurement: pick the best quote without ringing three suppliers
Ringing three parts suppliers, writing prices on paper and then chasing who brings what eats half a day. In Baktam you open one request; your connected suppliers enter their own quotes, you compare them line by line and place the order. When you receive the parts, stock, the purchase invoice, the work order and the supplier account are all updated in one go.
Ask for quotes
Compare
Receive
Account
What is it for?
In the workshop
You ring suppliers one by one for prices and the answers get lost in WhatsApp.
With Baktam
One request with 1–50 lines goes to 1–10 connected suppliers. Quotes come back side by side per line, with the cheapest preselected.
In the workshop
The supplier account lives in a notebook and every payment ends in an argument.
With Baktam
A shared account: both sides see the same entries. You record a payment, it comes off the balance once the supplier confirms it, and the statement downloads as CSV.
In the workshop
The apprentice brought the parts, but nobody put them into stock, the invoice or the job.
With Baktam
One “Received” tap: stock goes in, a purchase invoice record is created and the linked work order gets the part at its real cost.
How does it work?
- 1
Connect your suppliers
Enter your supplier's connection code or search for parts sellers in your city. The connection opens once the other side accepts.
- 2
Open a request
List the parts (or bring them from the work order) and choose the quote deadline. You can share the VIN if you like; the plate and customer details are never sent.
- 3
Compare quotes
Quotes sit side by side for each line. You can pick a different supplier per line and order with one button.
- 4
Receive the parts
The supplier prepares and delivers; you tap “Received”. Delivery by QR code is also possible.
- 5
Settle the account
Record the payment; due dates, part payments and reconciliation all go through with the other side's confirmation.
Who uses it?
Workshop owner
Sets the approval limit, approves orders above it and watches the account.
Manager / workshop lead
Opens requests, compares quotes, places orders and receives parts.
Front desk / cashier
Sees the account statement and records and confirms payments; cannot place orders.
Parts seller
Quotes on incoming requests, prepares the order and delivers it.
This feature is part of Baktam, the garage management software that keeps the whole workshop in one place.
Frequently asked questions
Does my parts supplier need to use Baktam too?
Yes. Quotes, orders and the shared account work between two Baktam businesses. Your supplier chooses “Parts seller” as the business type when signing up and gives you their connection code.
How do I stop an apprentice placing a big order?
Set a procurement approval limit in Settings. An order from staff who are not managers that goes over the limit waits for the owner's or a manager's approval; splitting it into small orders does not get round the limit.
Does Baktam handle the money?
No. You pay each other directly; the payment is declared in Baktam and posted to the account once the other side confirms it. The purchase invoice it creates is an in-app record, not an official tax invoice.
Can I return a wrong or extra part?
Yes. A return or exchange can be opened for received quantities; once the supplier accepts, stock, the account and the work order cost are corrected.
Related features
Parts needed list
The technician lists the parts needed; Baktam shows whether they are in stock or at a supplier, and at what price.
Parts seller panel
Quote on workshops' requests, prepare and deliver orders; accounts and due dates update by themselves.
Distributor integration
Your distributor's invoices go straight into your stock; you see its stock and price on the work order.
One click is all it takes to try everything.
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